Philadelphia School District

Philadelphia School District

Philadelphia School District replaces its aging system with an Avantis asset performance solution to reduce operation costs and increase service levels.

  • Tom McGlinchy, Chief Operating Officer

    We are one of the first school districts anywhere, especially of this size, to take on a computerized management maintenance system package with the power of Avantis.

  • Goals

    • To get a 50 percent increase in the number of work order tasks to be accomplished in facilities maintenance
    • Manage the entire work order process, including scheduling and materials availability
    • Better way to track staff activities, spare parts inventories, and work orders
  • Challenges

    • Upgrade aging system, reduce operation costs and increase service levels with a greater accountability for a $100 million annual capital budget
  • Results

    • Doubled productivity from 50,000 to 100,000 tasks a year
    • Reduced average cost of completing a task down from $627 to $400
    • Expected savings to be almost $10 million in the first year
    • Improved average operational cost of $5.53 a foot, compared to other government facilities cost of $5.91 per square foot
    • Increased ability to monitor parts inventories and purchasing activities so mechanics no longer have to wait for parts